Senior Manager, Office Administration and Facilities & Safety

Hong Kong Applied Science and Technology Research Institute (ASTRI) is founded in 2000 by the Government of the Hong Kong Special Administrative Region. As Hong Kong’s largest government-funded research and development centre, ASTRI is a key force and super‑connector driving innovation and technology advancement in Hong Kong, the Greater Bay Area, and the global innovation ecosystem. This role is strengthened through its merger with Nano and Advanced Materials Institute (NAMI).

Committed to bringing high‑impact research from lab to market, ASTRI advances interdisciplinary, market‑driven R&D that delivers practical innovations for industry and meaningful benefits for society.

Its technological strengths and capabilities enable AI‑powered, cross‑disciplinary ICT and advanced materials solutions across Smart City, Financial Technologies, Digital Health and Life Sciences, New Industrialisation and Intelligent Manufacturing, Application-Specific Integrated Circuits (ASIC) and Advanced Electronics, New Energy and Energy Storage, and Green and ESG Technologies.

Over the years, ASTRI has cultivated a strong pool of I&T talent and earned numerous international awards for its pioneering innovations and contributions to industry and the community. Following the merger with NAMI, ASTRI’s cumulative global patent portfolio has grown to over 1,500, with more than 2,200 technologies successfully transferred to industry.

With enhanced scale and capabilities, ASTRI is uniquely positioned to elevate Hong Kong’s innovation capacity, accelerate technology commercialisation, and drive societal and economic progress through world‑class applied research.

Job Responsibilities:

• Lead a team to manage the operations of on-site and off-site facilities, office administration and safety duties.
• Handle requests for facilities enhancements or repair to support the business needs.
• Provide professional advice to senior management on renovation works, office and laboratory upgrades.
• Serve as the central point of contact and foster positive relationships with the landlord and the appointed Facility Management Office.
• Manage contractual relationships and collaborate with vendors to ensure excellent service delivery; review and monitor performance in line with agreed KPIs or SLAs.
• Develop and manage the annual department budget, including expenses for contractual services, preventive measures, maintenance, repairs, projects, energy management and capital items.
• Lead the office administration team (office administration, reception and drivers) to ensure smooth daily operations.
• Oversee safety, hygiene and health functions to ensure compliance with statutory requirements.
• Manage the effective implementation of policies and procedures related to health, safety, security, environment and office administration; review and optimise such policies where appropriate.

 Job Requirements:

• Degree holder or above in Property Management, Building Services, Mechanical, Electrical, Civil Engineering or related disciplines.
• Minimum 10 years of solid experience in facilities or building management, gained from sizable companies, with at least 3-5 years in a leadership role.
• Proven track record of delivering excellent customer service.
• Hands-on experience in Safety Management; candidates with professional safety qualifications or relevant experience will have an advantage.
• Familiarity with the Occupational Safety and Health Ordinance.
• Ability to build and maintain professional relationships with both internal and external stakeholders.
• Ability to handle a wide variety of tasks, ranging from planning, administration to overseeing or directing maintenance and operational activities.
• A problem-solver with excellent interpersonal skills.
• A team leader with strong communication, negotiation and analytical skills.
• Excellence command of both written and spoken English and Chinese.
• Perform any other duties as assigned by the supervisor.
• Live ASTRI values.

The appointment will be on renewable contract terms with a competitive salary and performance-linked variable pay. Fringe benefits include paid leave, medical, insurance coverage and contribution to MPF. The incumbent will normally work a five-day week.

For interested parties, please submit your application with detailed CV within two weeks of the post date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until the post is filled.

The resume should not include any sensitive personal information such as ID card no. or travel document number, etc.

Position offer is subject to the applicant’s experience and academic qualification. Only short-listed candidates will be notified. ASTRI reserves the right not to fill the position.

ASTRI is an Equal Opportunities Employer. Personal data provided by job applicants will be used exclusively for recruitment only. For details, please refer to ASTRI Privacy Policy Statement.