Senior Manager, Office Administration, Facilities and Safety

The Hong Kong Applied Science and Technology Research Institute (ASTRI) was founded by the Government of the Hong Kong Special Administrative Region in 2000 with the mission of enhancing Hong Kong’s competitiveness through applied research. ASTRI’s core R&D competence in various areas is grouped under five Technology Divisions: Communications Technologies, Artificial Intelligence and Trust Technologies, Advanced Electronic Components and Systems, IoT Sensing and AI Technologies, and Intelligent Perception and Control Technologies.

It is applied across six core areas which are Smart City, Financial Technologies, New Industrialisation and Intelligent Manufacturing, Digital Health, Application Specific Integrated Circuits, and Metaverse.

Over the years, ASTRI has nurtured a pool of research, I&T talents and received numerous international awards for its pioneering innovations as well as outstanding business and community contributions. To date, ASTRI has transferred almost 1,500 technologies to the industries and been granted more than 1,100 patents in the Mainland, the US, and other countries.

To support our constant endeavour to position Hong Kong as a world-class smart city and an international hub of innovation and technology, we are seeking qualified professionals to fill the following position(s):

Job Responsibilities:

• Lead a team to manage the operations of on-site and off-site facilities, office administration and safety duties
• Handle requests to enhance or repair facilities to meet the business needs
• Provide professional advice to senior management on any renovation works, office and laboratory upgrades
• Act as the central point of contact and develop positive relationships with the landlord and the appointed Facility Management Office
• Manage contractual relationships and collaborate with vendor representatives to ensure excellent service delivery; review and monitor performance in line with agreed KPIs or SLAs
• Develop and manage the annual department budget, including direct and indirect expenses for contractual services, preventive measures, maintenances, repairs, projects, energy management and capital items
• Lead an office administration team (office administration, reception and drivers) to support smooth daily operations
• Oversee safety, hygiene and health functions to comply with relevant statutory requirements
• Manage the effective implementation of policies and procedures related to health, safety, security, environment and office administration; review and optimise the policies where appropriate

Job Requirements:

• Degree holder or above in Property Management/ Building Services/ Mechanical/ Electrical/ Civil Engineering or related disciplines
• Minimum of 10 years of solid experience in facilities or building management, gained from sizable companies, with at least 3-5 years in a leadership role
• Proven track record of delivering excellent customer service
• Hands-on experience in Safety Management; candidates with professional safety qualifications or experience will have an advantage
• Familiarity with the Occupational Safety and Health Ordinance
• Ability to build professional relationships with both internal and external stakeholders.
• Ability to handle a wide variety of tasks, ranging from planning, administration to overseeing or directing maintenance and administration works
• A problem-solver with excellent interpersonal skills
• A team leader with strong communication, negotiation and analytical skills
• Excellence command of both written and spoken English and Chinese
• Perform any other duties as assigned by the supervisor
• Live ASTRI values

The appointment will be on renewable contract terms with a competitive salary and performance-linked variable pay. Fringe benefits include paid leave, medical, insurance coverage and contribution to MPF. The incumbent will normally work a five-day week.

For interested parties, please submit your application with detailed CV within two weeks of the post date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until the post is filled.

The resume should not include any sensitive personal information such as ID card no. or travel document number, etc.

Position offer is subject to the applicant’s experience and academic qualification. Only short-listed candidates will be notified. ASTRI reserves the right not to fill the position.

ASTRI is an Equal Opportunities Employer. Personal data provided by job applicants will be used exclusively for recruitment only. For details, please refer to ASTRI Privacy Policy Statement.