Manager, Corporate Secretariat

Hong Kong Applied Science and Technology Research Institute (ASTRI) is founded in 2000 by the Government of the Hong Kong Special Administrative Region. As Hong Kong’s largest government-funded research and development centre, ASTRI is a key force and super‑connector driving innovation and technology advancement in Hong Kong, the Greater Bay Area, and the global innovation ecosystem. This role is strengthened through its merger with Nano and Advanced Materials Institute (NAMI).

Committed to bringing high‑impact research from lab to market, ASTRI advances interdisciplinary, market‑driven R&D that delivers practical innovations for industry and meaningful benefits for society.

Its technological strengths and capabilities enable AI‑powered, cross‑disciplinary ICT and advanced materials solutions across Smart City, Financial Technologies, Digital Health and Life Sciences, New Industrialisation and Intelligent Manufacturing, Application-Specific Integrated Circuits (ASIC) and Advanced Electronics, New Energy and Energy Storage, and Green and ESG Technologies.

Over the years, ASTRI has cultivated a strong pool of I&T talent and earned numerous international awards for its pioneering innovations and contributions to industry and the community. Following the merger with NAMI, ASTRI’s cumulative global patent portfolio has grown to over 1,500, with more than 2,200 technologies successfully transferred to industry.

With enhanced scale and capabilities, ASTRI is uniquely positioned to elevate Hong Kong’s innovation capacity, accelerate technology commercialisation, and drive societal and economic progress through world‑class applied research.

Job Responsibilities:

• Support the Team Head to carry out a full spectrum of corporate secretarial duties, including but not limited to, preparing and filing relevant forms for filing with the Companies Registry, drafting resolutions, and minutes taking, for the Company and its subsidiaries
• Assist in managing the team to perform corporate secretarial and administrative duties according to a demanding timeframe
• Organise Board and Committee meetings, prepare meeting agendas and papers, collate and review meeting materials, prepare accurate and good-quality meeting minutes
• Liaise with the relevant Government bureau and department, as well as the Board of Directors, to provide secretarial support
• Review and update internal policies, procedures, and manuals relating to governance and compliance, and streamline work processes for the team where appropriate
• Drive consistent and high-quality corporate secretarial support and documentation
• Perform any other duties as required

Job Requirements:

• Bachelor’s degree or above in Language Studies, Corporate Governance, or related disciplines
• A minimum of five years of experience in the administration of Board and / or Committee meetings
• Hands-on experience in dealing with the Government and / or regulatory bodies.  Good knowledge of corporate governance requirements, statutory and regulatory requirements in compiling internal policies, procedures, and manuals relating to governance
• Company secretarial experience and qualified membership in the Hong Kong Chartered Governance Institute would be a plus
• Strong language, organisational, planning, and administration skills, as well as a high degree of professional maturity
• Detail-oriented, committed to the highest ethical and professional standards, with unquestioned discretion in maintaining confidentiality
• Able to travel occasionally according to business needs
• Excellent verbal and written communication skills in English and Chinese, and Putonghua would be an added advantage
• Hands-on computer skills in MS Word, Excel, Chinese word processing, and e-mail
• Live ASTRI Values

The appointment will be on renewable contract terms with a competitive salary and performance-linked variable pay. Fringe benefits include paid leave, medical, insurance coverage and contribution to MPF. The incumbent will normally work a five-day week.

For interested parties, please submit your application with detailed CV within two weeks of the post date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until the post is filled.

The resume should not include any sensitive personal information such as ID card no. or passport number, photo, etc.

Position offer is subject to the applicant’s experience and academic qualification. Only short-listed candidates will be notified. ASTRI reserves the right not to fill the position.

ASTRI is an Equal Opportunities Employer. Personal data provided by job applicants will be used exclusively for recruitment only. For details, please refer to ASTRI Privacy Policy Statement.