Apply now »

Executive Assistant

Ref. ID:  COO/CA/ADM_OFFMGR/1923
Location: 

HK

The Hong Kong Applied Science and Technology Research Institute (ASTRI) was founded by the Government of the Hong Kong Special Administrative Region in 2000 with the mission of enhancing Hong Kong’s competitiveness through applied research. ASTRI’s core R&D competence in various areas is grouped under five Technology Divisions: Communications Technologies, Artificial Intelligence and Trust Technologies, Advanced Electronic Components and Systems, IoT Sensing and AI Technologies, and Innovative Mind.


It is applied across six core areas which are Smart City, Financial Technologies, New Industrialisation and Intelligent Manufacturing, Digital Health, Application Specific Integrated Circuits, and Metaverse.

Over the years, ASTRI has nurtured a pool of research, I&T talents and received numerous international awards for its pioneering innovations as well as outstanding business and community contributions. To date, ASTRI has transferred almost 1,500 technologies to the industries and been granted more than 1,100 patents in the Mainland, the US, and other countries.

To support our constant endeavour to position Hong Kong as a world-class smart city and an international hub of innovation and technology, we are seeking qualified professionals to fill the following position(s):

 

Job Responsibilities:

 

  • Provide a wide range of administrative support to the Functional Leader and R&D team of over 100 people;
  • Communicate on behalf of the Functional Leader in a highly efficient and accurate manner;
  • Support travel arrangements and reimbursement claims for the team and control/maintain the travel budget;
  • Coordinate/ liaise with different parties on organizing exhibitions/events logistics;
  • Coordinate meetings and minutes taking;
  • Maintain up-to-date database and files as necessary and provide support to ensure timely distribution and accuracy of reports;
  • Prepare presentation materials and documents in word or powerpoint format
  • Undertake proactive follow-ups on critical items in order to effectively meet deadlines/commitments;
  • Develop good working relationships with internal/external stakeholders and their assistants;
  • Support all other ad hoc requests as needed.

 

Job Requirements:

 

  • Bachelor’s degree in Business, or related disciplines;
  • At least 5 years of experience in departmental supporting and administration roles in sizable organizations is a plus;
  • Strong organisational and time management skills is a must;
  • Proficient in Microsoft Office (Outlook, PowerPoint, Word and Excel);
  • Highly resourceful and proactive team-player with the ability to work independently;
  • Excellent integrity and able to keep confidentiality in highest priority manner;
  • Good inter-personal skills and works well in a fast pace dynamic environment;
  • Articulate with superb command of written and spoken English, Cantonese and Putonghua is a must; and
  • Lives ASTRI values.

 

The appointment will be on renewable contract terms with a competitive salary and performance-linked variable pay. Fringe benefits include paid leave, medical, insurance coverage and contribution to MPF. The incumbent will normally work a five-day week.

 

For interested parties, please submit your application with detailed CV within two weeks of the post date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until the post is filled.

 

The resume should not include any sensitive personal information such as ID card no. or passport number, photo, etc.

 

Position offer is subject to the applicant’s experience and academic qualification. Only short-listed candidates will be notified. ASTRI reserves the right not to fill the position.

 

ASTRI is an Equal Opportunities Employer. Personal data provided by job applicants will be used exclusively for recruitment only. For details, please refer to ASTRI Privacy Policy Statement.

Apply now »